Ministry Associate/Receptionist

Reports to: Office Manager

Work hours: 32 hours/week – Monday – Thursday – 8:00 AM – 5:00 PM with 1 hour for lunch

Relates closely with: Pastors, Office Manager, Church Administrator, Facility Coordinator, Office Volunteers

Purpose: First contact person for the office, administrative support of staff and volunteers, and data entry for church database and calendar.

Responsibilities:

  • Order office supplies 
  • Maintain office machinery and order supplies 
  • Receptionist 
    • First contact person for those entering the office
    • Answer phones
  • Get daily mail and distribute 
  • Take staff meeting notes, staff schedules and distribute weekly 
  • Data Entry 
    • Attendance 
    • Church calendar/Planning Center
  • Office clerical duties 
    • Copying 
    • Printing 
  • Administrative support for staff such as but not limited to
    • prayer ministry/chain o
    • manage church contacts such as emails and voicemails
    • stock Information Center
  • Interface with Ministries and Third Parties (such as homeschool groups)
    • Ordering books
    • Occasional technical support

Required Strengths/Gifts: 

  • Excellent organizational skills with the ability to prioritize 
  • Good working knowledge of the church, attendees, procedures, and office systems 
  • Careful attention to detail 
  • Computer skills with willingness/ability to learn new computer programs 
  • People skills 
  • Willingness/ability to learn new skills and updated procedures
  • Flexibility in working with staff and volunteers